IEEE International Conference on Communications, Control, and Computing Technologies for Smart Grids
11-13 November 2020 // Virtual Conference

Guide for Presenters

Videos must be uploaded by 19 October

Summary of Presenter’s Responsibilities

  • Record a 20-minute video of your talk
  • Upload the video to the virtual conference site (Link to be provided soon)
  • Prepare a 3-minute summary of your paper (1-3 slides), to be given live, followed by a Q&A session. The brief summary is just to remind the audience what your paper is about
  • Upload slides (PDF) to the virtual conference site (Link to be provided soon). This should include the slides for your 20-minute talk, and include 1-3 slides for your summary talk at the beginning of the file

How to prepare a 20-minute recording of your talk

  • There are several ways to record a talk, including the following:
  • Length: maximum 20 minutes
  • Format: MP4 only
  • Bitrate: Less than or equal to 1Mbps. To check the bit rate on Windows, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
  • Maximum resolution: 720p HD
  • Name your file as follows: SID.mp4, where SID is your session ID, the code that was entered in front of your paper/poster title in the program.

Tips for recording

  • Use as quiet an area as possible
  • Avoid areas that have echo — small rooms are best
  • Sound dampening with carpeting, curtains, furniture
  • Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.
  • Do a short test recording and review the sound and picture quality. Make adjustments if needed. Remember, poor sound quality makes it difficult for people to understand your work.

Prepare a 3-minute live overview

  • Length: 1–3 slides
  • Think “elevator pitch” — remind the audience what your paper is about
  • Hard cut-off at 3 minutes
  • The 1-3 slides for the summary should be put at the beginning of your slides uploaded to the virtual conference site (Link to be provided soon)

Initial Zoom setup

How to join the session

  • View the password-protected Virtual Program page and find your session. You will be provided with the required credentials before the conference starts.
  • Click on the session link to join the meeting.
  • If you are joining the Session before the Host has started the meeting, please wait in the lobby until the Host starts the Session.
  • Inform the Host about your presence if you are a presenter.

During the session

  • Mute your microphone when you are not speaking
  • When the session chair shows the slide for your paper, unmute your microphone and give your 3-minute overview
  • Answer questions during the Q&A