IEEE International Conference on Communications, Control, and Computing Technologies for Smart Grids
11-13 November 2020 // Virtual Conference

Preparing for Your Virtual Presentation

We highly encourage you to include an audio/video presentation of your work both to allow you the opportunity to explain your work and get more exposure to the audience, as well as making the conference more informative, valuable and engaging for the attendees.

There are several video conferencing tools available to easily record a presentation.  In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

WebEx: Video Conferencing - Record a Cisco Webex Meeting
Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University
Google Meet: Record a video meeting - Meet Help
Zoom: Local Recording – Zoom Help Center
Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
Microsoft Teams: Record a meeting in Teams - Office Support

You can also use the two step method covered below:

Create Voice Over Power point and convert to MP4 File Format

All files must be in MP4 Format
Less than or equal to 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
Resolution = maximum 720p HD
Please use the following naming convention: SID.mp4, where SID is your session ID, the code that was entered in front of your paper/poster title in the program.

Tips for Recording:
Use as quiet an area as possible
Avoid areas that have echo
Rooms should be fairly small
Sound dampening with carpeting, curtains, furniture
Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.
Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation.  Make adjustments if needed.

The committee can decide on the video time length.